Meeting Agenda Drafts

Athena streamlines meeting preparation by automating the creation of detailed, context-driven agendas. By leveraging its ability to search workspace assets, analyze email threads, and integrate with calendar events, Athena ensures every meeting is equipped with a clear, actionable agenda tailored to its objectives.

Meeting Agenda Drafts in Athena

Step-by-step Instructions

1. Create a Flow

   Go to Spaces. Click on the + -> Workflow -> Flow button on the top left and name your flow “Meeting Agenda Draft”.

   

   
   

   
2. Define Step 1

   In the Title field, enter “Check Calendar” and in the Agent Instructions field, enter your prompt, for example the one given below:

   Check my calendar for all meetings scheduled in the next 7 days and extract meeting titles, attendees, and times.

   
3. Add Step 2

   Click on the flow icon on the top left of the flow. Drag and drop a Step component from the Flow Builder onto the Flow. Define Step 2 by entering “Research Context” in the Step Title field and the following in the Agent Instructions.

   For each meeting, research the attendees’ backgrounds, recent company news, and relevant topics. Draft a meeting agenda with suggested discussion points based on the meeting title and attendee information.

   

   Similarly, add Step 3 “Send Email” to the Flow. You can add the following Agent Instructions: “Compile all meeting agendas into a single email and send it to me with the subject “Meeting Prep: [Date Range]” including attendee insights and suggested agenda items for each meeting.”
4. Run Preview

   You can run your flow by clicking on the Run Preview button on the top-right of the flow to test the flow.

   
5. Publish your flow

   You can click on Publish on the top-right of the flow to trigger the flow on an event. Click on Run this flow on a schedule -> Create new schedule. Set a schedule for your flow and click on Create.